Office Administrator/Bookkeeper


Office Manager/Bookkeeper

A non-profit organization in the fashion industry needs a reliable, highly organized Office Manager to handle day-to-day operations with a focus on efficiency and time management. The Office Manager will be responsible for developing intra-office communication protocols, streamlining administrative procedures, and various office tasks. We’re looking for an energetic professional who can wear multiple hats. Bookkeeping skills and liaising regularly with our Accountant is required.



Proficiency in Microsoft Outlook, Excel and QuickBooks (is a plus but not a requirement) Experience with scheduling, budgeting, and some basic accounting principles Excellent written and verbal communication skills Comfort with fast-paced environment



Responsibilities to include but not limited to:

Office Management Responsibilities:

Payroll –updated as needed Health insurance- add/subtract new hires/exits and if needed, research alternative carrier options with related costs Support Executive Director for all new hires/fires/raises/ bonus assessments/ exit interviews Handbook-update as needed Supplies- order and price office supplies, vendors, and service providers in an effective manner Interns- secure for summer and throughout year Tech support as needed with a retained agency Unemployment Generate an invoice for a donation Send pledge acknowledgment letter Collect payments from donors for payment (when needed) Look over AR reports to see which donors are behind and alert ED. Will work with closely with our Accounting firm to make sure all staff submits their expenses Pull and prepare documents for annual audit Keep diligent track of personal time off and vacation days of all office associates General office repairs- printers, internet provider, phones, etc. Manage reception - answer phones, handle messengers and packages



Bookkeeping Job Responsibilities:

Manage an annual budget of over $2 million effectively and accurately

• Process credit card payments

• Various AR projects as assigned

• Collection and follow up of past due accounts

• Maintain customer collection files

• Communicate actively with respect to collection issues and problems encountered

• Follow up on customer credits and invoice corrections

• Work independently on problems within area of responsibility and make related recommendations to ED, including escalation of problem accounts to management and recommendation if accounts are uncollectible


Job Requirements

• Ability to multi task and adapt to changing priorities

• Must enjoy telephone interaction with customers

• Excellent verbal and written skills

• Professional speaking voice and phone etiquette

• Strong understanding of collection practices and the ability to be effective while maintaining good customer relations

• Knowledge of accounting principles is a plus

• Proficient in data entry, Microsoft office, working knowledge of the internet

Job Type: 
Full Time
New York NY
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